Online Notary Public
Commissioning Services for Affidavit,
Statutory Declarations & (most) Forms
What is Online Commissioning?
Put simply, the act of "Commissioning a document" is where someone signs an Affidavit or Statutory Declaration (includes most forms and court documents) before either a Commissioner for Taking Affidavits or a Notary Public. Prior to you signing the document, the Notary or Commissioner will either place you under oath by reading a religious oath or non religious affirmation statement OR will read a declaration statement prior to you signing the document. After you sign, the Notary or Commissioner will complete the "jurat" which outlines when & where the document before adding their information, signature and seal (Note: Only notaries use an embossed seal).
Online Commissioning is completed in much the same way except that the Commissioner or Notary will meet with the person signing in a video conference (ie Zoom) and the signing will typically take place using an electronic service like SignNow or Docusign.
My process: How it works!
1. Schedule your appointment:
Quickly and conveniently online.
During the online scheduling process, you will be asked to choose your preferred day & time from my real time availability calendar. and will be asked to provide some basic personal information (ie. name, e-mail address, phone number) as well as the type of document you would like to commission online.
2. Check for your confirmation e-mail: Click the black "Document Upload" button to provide your document(s), ID and some additional information.
Completing this step takes just a couple of minutes and will enable me to prepare your document prior to our appointment, helping to ensure a quicker and smoother appointment.
3. At your Appointment Time: Make sure you have your physical government issued photo ID and click the "Join Meeting" link in your confirmation e-mail to join me in a brief Zoom meeting.
Every appointment starts by verifying the identity of everyone signing a document. This is done by reviewing the ID provided prior to our appointment and asking each person to hold their physical ID upto the camera during the appointment. Once ID has been verified, I will e-mail everyone signing a link to view and sign the document(s). Prior to signing, I will administer an Oath, Affirmation or Declaration.
4. After your appointment: Your notarized/commissioned document will be e-mailed to you.
Your document should arrive in your inbox within no more than 5 minutes of our appointment concluding. If you added any additional documents or services that were not paid for prior to our appointment, these will also be invoiced to you at this time. Note that I will always advise prior to completing any additional services where a fee will be charged.
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Is Notarizing a document online really allowed in Ontario?Since 2020, Ontario Regulation 431/20 of the Commissioners for Taking Affidavits Act (Ontario) has authorized Commissioners (including Notaries when acting as Commissioners) to exercise our powers remotely (online).
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What is the difference between Notarizing a document and Commissioning a document?The terms "Notarizing" and "Commissioning" a document are often used interchangeably but it is important to note that there are some differences. Notarizing a document refers to acts (services) completed by someone in their capacity as a Notary Public (such as myself) and includes; (a) witness or certify, and attest, the execution of a document; (b) certify and attest a true copy of a document; OR (c) exercise the powers of a commissioner for taking affidavits in Ontario. Commissioning a Document refers to acts (services) that are completed by a Commissioner for Taking Affidavits (also commonly referred to as Commissioner of Oaths). This includes any Affidavit or Statutory Declaration being used in Ontario. Some common examples of these documents include but are not limited to: Most court documents, Sworn Statement for a Family Gift of a Used Vehicle, RIN Letter, Invitation Letter, Common Law Declaration, and more! Please Note: In Ontario, every Notary Public is a Commissioner for Taking Affidavits but not every Commissioner for Taking Affidavits is a Notary Public.
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What documents can be Notarized (Commissioned) Online?In short, any Affidavit, Declaration and most other documents that can also be signed by a Commissioner for Taking Affidavits can be notarized in an online appointment. With that said, any organization also reserves the right to establish additional criteria for acceptance of their document. Documents that I routinely notarize (commission) online and which are accepted without issue (guaranteed acceptance or your money back): Sworn Statement for a Family Gift of a Used Vehicle (Service Ontario); RIN Letter (Service Ontario); No ownership affidavit (Service Ontario); Common Law Declaration (Canada, Ontario); Invitation Letter (Canada); Affidavits for use in Ontario Courts; and OSAP Affidavits & Declarations.
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I need a Service Ontario, OSAP or other declaration notarized or commissioned but don't have a form or template. Can you help?Yes! I would be happy to help! Regardless of the document you need notarized, I have a wide range of templates and forms that we can complete together during our appointment (additional $15) or if you prefer, I can forward the template to you to complete prior to our appointment!
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Can I get a hard (paper) copy of my document with an embossed seal?Yes, absolutely! For an additional charge of $7.50, I am happy to provide a paper copy of your document with my embossed seal mailed to any address you choose! Courier also available from $40 (depending on destination).